JOB DESCRIPTION FOR CHURCH SECRETARY

DUTIES AND RESPONSIBILITIES

1. Do typing for the Minister and officers of Committees eg minutes of meetings etc.

2. Enter weekly receipts and payments onto computer spreadsheets.

3. To answer telephone enquiries and refer them to the Minister or others.

4. Responsibility for operating the photocopier ie organising service calls, ordering/changing toner, copier paper etc.

5. Keep post record, petty cash, order stamps and stationery.

6. Type weekly and monthly notices and the Quarterly Plan.

7. Type and send invitations for special functions etc.

8. File correspondence and documents appropriately.

9. Deal with invoicing ie draw up invoices to be sent out and pass incoming ones to the Treasurer to be dealt with. Marry Invoices & Receipts to Weekly Accounts and cheque Authorisation forms.

10. Deal with bookings for the premises and liaise with the relevant person/s.

11. Any other general office duties as required.

ESSENTIAL SKILLS AND KNOWLEDGE

• Able to use the Windows operating system and Microsoft Office applications (Word, Excel and Access) for word processing, spreadsheets and database.
  

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